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Document Security Best Practices
Essential security practices to protect your sensitive documents and signatures, from encryption and access controls to audit trails and compliance frameworks.
MT
Michael Torres
CTO & Co-founder
Protecting Your Documents
Document security is critical. Follow these best practices to keep your sensitive information safe.
Authentication
Use Strong Passwords
- Minimum 12 characters
- Mix of letters, numbers, symbols
- No dictionary words
Enable Two-Factor Authentication
Add an extra layer of protection with:
- Authenticator apps (recommended)
- SMS codes
- Hardware keys
Verify Signer Identity
For sensitive documents, use:
- Email verification
- SMS codes
- Knowledge-based authentication
- ID verification
Access Control
Principle of Least Privilege
Only give access to those who need it.
Regular Access Reviews
Periodically review who has access to what.
Revoke Access Promptly
When someone leaves, immediately revoke their access.
Document Handling
Classify Documents
Identify which documents are sensitive and handle accordingly.
Use Encryption
Ensure documents are encrypted at rest and in transit.
Secure Deletion
When deleting sensitive documents, use secure deletion methods.
Monitoring
Review Audit Logs
Regularly review who accessed what documents.
Set Up Alerts
Get notified of suspicious activity.
SignFlow Security Features
- 256-bit AES encryption
- SOC 2 Type II certified
- GDPR compliant
- Comprehensive audit trails
- Role-based access control
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