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Legal & Compliance7 min readDecember 10, 2025

GDPR and Electronic Signatures: What You Need to Know

How to use electronic signatures while complying with the EU General Data Protection Regulation.

SC

Sarah Chen

CEO & Co-founder

E-Signatures Under GDPR

The General Data Protection Regulation (GDPR) affects how organizations collect, process, and store personal data - including data collected during the e-signature process.

Personal Data in E-Signatures

The following data may be collected:

  • Names and email addresses
  • IP addresses
  • Device information
  • Location data
  • Signature images
  • GDPR Principles for E-Signatures

    Lawful Basis

    You need a lawful basis to process signer data:

  • Contractual necessity (most common)
  • Legitimate interests
  • Consent
  • Data Minimization

    Only collect data necessary for the signing process.

    Purpose Limitation

    Use collected data only for the stated purpose.

    Storage Limitation

    Don't keep data longer than necessary.

    Security

    Implement appropriate security measures.

    Rights of Signers

    Under GDPR, signers have the right to:

  • Access their data
  • Rectify incorrect data
  • Erasure (right to be forgotten)
  • Data portability
  • Object to processing
  • SignFlow GDPR Compliance

    SignFlow is fully GDPR compliant:

  • Data processing agreements
  • EU data centers available
  • Right to deletion support
  • Data export tools
  • Privacy by design
  • Learn more about our privacy practices

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